Senior Health & Safety Coordinator

Full Job Description

To effectively lead a process and policy driven HSE management system with two direct reports.

To foster a contemporary HSE and risk management culture throughout the organisation by implementing HSE objectives, process improvement initiatives, risk management and reporting systems within OFL. This role pro-actively partners with line managers and employees across a diverse range of offices, stores, warehouses and depots, to enable solutions and build organisational capability.

CORE RESPONSIBILITIES

• Lead and support the HSE Trainer and Technical Administrator to work safely and productively through role clarity, support with allocation of work and priorities, regular feedback, access to professional development, and an effective approach to setting and reviewing performance and development goals.

• Develop and maintain contemporary and compliant HSE policies, procedures, and other resources.

• Drive process improvement initiatives in support of HSE performance.
• Monitor, maintain and report on contractor safety and compliance.
• Coordinate the HSE incident reporting and investigation framework and provide regular reports to the Head of HSE.

• Conduct initial safety inspections of new buildings or sites and manage corrective actions accordingly.

• Lead the creation of the HSE training portfolio and provide evidence of competency and learnings across the group.

• Create and chair bi-monthly HSE Meetings to both Retail and logistics/warehousing.
• Maintaining a clear understanding of legal obligations, relevant industry standards and Health & Safety Executive best practice and communicating changes to the business.

• To Manage OFL HSE legal registers and actively participate in the legal compliance of all business processes along with collating evidentiary documentation.

• Collation, review and reporting on trends identified during the internal audit programme.

• Providing support and guidance on compliance with the requirements of ISO45001 and 14001.

• Supporting the businesses in populating, maintaining and management of the Entropy HSE Management system.

• Providing guidance and support on management systems, policies and procedures.
• Providing ad-hoc support for corporate Health, Safety & Environment management led incident investigations.

V1 – Updated 25/04/2025

SKILLS AND EXPERIENCE

• Competence in site risk management and maintaining risk controls to a legally compliant standard; experience in developing risk management systems would be desirable.

• Ability to work autonomously and as a member of the team as required.
• Incident investigation.
• Experience in the development and delivery of corporate Health, Safety & Environment training and presentations.

• Experience dealing with escalations.
• Identifying and managing Health, safety and Environmental risk & opportunities.
• Influence management teams and positively challenge others through effective communication skills.

• Manage their own time and workload effectively.
• Prioritise personal workload to ensure suitable support for their geographical region.
• Lead and support the team in the delivery of corporate Health, Safety and Environment related projects.

• Identify good practice and promote recognition across the region.
• Engage with the wider HSE community to build effective relationships, share best practice and support corporate initiatives.

• Technical knowledge of Health, Safety and Environment disciplines.

Minimum qualifications in:

• Lead Auditor (45001 / 14001 desirable but not essential).
• NEBOSH National General Certificate or equivalent qualification or willing to work towards.

• IEMA foundation certificate in Environmental Management or willing to work towards.