Compliance and Project Officer (University of Warwick)

Are you experienced in driving change within an organisation by designing, implementing, developing or managing administrative systems and procedures?

WMG, a world renowned department within the University of Warwick are seeking to appoint a Compliance and Project Officer to take a leading role in developing and supporting compliance processes across various activities within WMG.

The ideal candidate should possess high levels of computer literacy, in particular use of spreadsheets, databases, word-processing, email, and web editing. In addition, you should practical and organised, have the ability to work effectively with a range of staff showing tact and resilience with excellent communication skills. Being educated to degree level, or relevant experience as well as project management experience are also essential to the role.

In return, we will provide you with a great range of benefits which include an attractive pension scheme, 30 days holiday plus Christmas closure, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.

WMG offers a supportive working environment and applications for part-time or flexible working will be considered. We are committed to supporting staff to achieve their full potential. Both WMG and the University of Warwick hold Athena SWAN awards, a national initiative that recognises the advancement of gender equality, representation, progression and success for all in academia. We are supportive of staff with caring responsibilities including a generous maternity/paternity/adoption/parental leave policy and the childcare vouchers scheme.

Job Description

Job Purpose

To take a leading role in proactively developing and supporting compliance processes across various activities within WMG, including health and safety and asset management. To ensure WMG meets the highest standards and complies with the relevant University and regulatory policies and procedures.

Duties and Responsibilities

1. Support WMG’s health and safety and statutory compliance activities and technical management team through planning, developing and implementing a range of compliance projects across various disciplines, e.g. hazard management systems, chemical inventories, and asset management databases, including all elements of asset management, and documentation in WMG buildings.

2. Develop and implement monitoring/audit programmes to manage compliance ensuring key objectives are met ensuring appropriate corrective and preventative actions are in place.

3. To keep abreast of new legislation, regulation, standards and best practice relevant to WMG, ensuring these are brought to the attention of the relevant stakeholders and to contribute to the drafting of reports, new procedures and guidelines arising from these.

4. To undertake and manage project work assigned by WMG senior management team on matters relating to health and safety, and asset management.

5. Ensure the asset management system data is used to support business decision for various stakeholder groups across WMG.

6. Oversee the development and maintenance of appropriate communications tools to support the team, including web site and social media tools. Including but not limited to website editing: to maintain and update webpages, ensuring that the material is current and accurate.

7. To represent WMG within the University on several statutory compliance committees and to outside organisations on relevant strategic and operational issues.