What is the best permit to work software on the market? Reviews from the web

An effective Permit to Work (PTW) system forms a crucial part of maintaining a safe working environment. It provides a structured and documented framework for managing tasks that involve potential hazards. Traditionally, PTW systems have been paper-based, requiring manual completion, distribution, and tracking. Today, however, advancements in digital technology are transforming this process.

Like many industries, there are now countless permit to work software vendors on the market and determining which one is the best for your specific scenario is both an essential but difficult task. 

Here we have compiled a list of some of the the most widely cited permit to work software providers online, compared to other niches there are not as many reviews to pick from with the main sites, but the list acts as a great starting point for your research. 

We can see that Del has the highest number of reviews, closely followed by Rippling which was ranked higher within the G2 ratings. Both are by far the largest providers when it comes to the volume of reviews on the main listing platforms.

What to look for in PTW software

• Configurable permit types and workflows (hot work, confined space, isolations, working at height)

• Contractor and visitor controls (pre-qualification, inductions, access checks)

• Risk assessment tooling and control libraries

• Site visibility (permit boards, maps, dashboards)

• Mobile usability, offline options, and fast approvals

• Audit trails, reporting, and integration with other safety systems

Providers and websites

• Intelex: intelex.com

• VelocityEHS: ehs.com

• TenForce: tenforce.com

• Opsclock (Opslock): opslock.com

• GEMsoft7: gemsoft7.com

• Yokogawa RAP: yokogawa-rap.com

• QHSEalert: qhsealert.com

• ITConsilium: itconsilium.com

• Unite X: unite-x.com

1. VelocityEHS

VelocityEHS positions PTW as part of a wider “Control of Work” approach, combining permitting with contractor safety, visitor management, training checks, and approval controls. The platform focuses on keeping work moving while maintaining compliance, with a centralised system that supports real-time tracking of permits and people on site.

It also highlights site-specific maps for visibility into permit, contractor, and visitor status, alongside automated notifications to reduce delays and flag incomplete permits before they become a risk. Core capabilities include permit calendars, contractor qualification checks, multi-language support, and access to critical documents from within the workflow. For teams managing multiple sites or large contractor volumes, the appeal is having permitting and contractor governance living together, rather than operating as separate admin-heavy processes.

Key strengths:

• Centralised permit management with real-time status visibility

• Site maps and dashboards for active work oversight

• Contractor qualification checks and access controls

• Automated workflows and notifications to reduce bottlenecks

Often chosen by: multi-site operators with high contractor throughput who need PTW and contractor safety tightly connected.

Reviews snapshot:

• Average score: 4.5 (393 total reviews)

• G2: 133 reviews

• Capterra: 85 reviews

• Featured Customers: 90 reviews

• GetApp: 85 reviews

2. Intelex

Intelex offers PTW capability through its wider EHSQ platform, with permit management designed to strengthen compliance assurance and standardise how approvals and controls are handled across sites. The platform is built to centralise EHS-related data and workflows, which can be useful if PTW needs to sit alongside audits, inspections, training, document control, and broader compliance tracking in a single system. Intelex also promotes mobile capability across its applications, supporting teams who need to manage approvals and evidence capture closer to the workface.

In practice, Intelex is typically a fit when PTW is one part of a larger safety and compliance programme, and the organisation wants consistency in reporting, governance, and visibility across multiple modules rather than buying a standalone PTW tool.

Key strengths:

• PTW sits within a broader EHSQ ecosystem (audits, inspections, compliance)

• Centralised data and workflow standardisation

• Mobile support for distributed teams

• Strong fit for organisations consolidating multiple safety processes

Often chosen by: larger organisations that want PTW integrated into a wider EHSQ and compliance framework.

Reviews snapshot:

• Average score: 2.05 (335 total reviews)

• G2: 51 reviews

• Capterra: 0 reviews

• Featured Customers: 223 reviews

• GetApp: 61 reviews

3. TenForce

TenForce frames PTW as part of a structured, digital quality, safety, and compliance environment. Its PTW approach leans into operational predictability, creating permits faster, enforcing consistent workflows, and linking the permit process to the wider safety context around the job.

TenForce also positions PTW as something that should connect to isolations, risk assessments, and planning artefacts, so the permit reflects how work is actually controlled on the ground, not just a sign-off form. This can be valuable in environments where permits must align with multiple control steps and supporting documentation. If the permitting process relies on disciplined coordination between EHSQ teams and operations, TenForce is pitched as a way to capture those dependencies digitally and reduce administrative friction.

Key strengths:

• PTW designed to support consistent workflows and compliance

• Emphasis on linking permits to broader safety and job control activities

• Built for teams who need traceability and operational reliability

• Suitable for structured EHSQ programmes

Often chosen by: operationally complex sites where PTW needs to align tightly with quality, safety, and compliance governance.

Reviews snapshot:

• Average score: 2.05 (14 total reviews)

• G2: 0 reviews

• Capterra: 7 reviews

• Featured Customers: 0 reviews

• GetApp: 7 reviews

4. Yokogawa RAP

Yokogawa RAP’s PTW system is presented as a front-line control-of-work solution for high-hazard environments, combining risk identification, risk controls, and communication within the permitting flow. A standout point is its icon-based design, intended to make hazard recognition and control selection faster and more consistent.

It also references a configurable risk assessment knowledge base, plus visibility tooling like a centralised permit board or map to show job presence and status across the site. It supports competency-driven checkpoints, integrates with related modules, offers multi-language screen translation, and provides mobile tooling including barcode or RFID scanning and location-based signatures. For heavy industry contexts with complex work control and a need for strong visibility and standardisation, it is positioned as an end-to-end digital PTW environment rather than a lightweight approval tool.

Key strengths:

• Icon-based hazard and control selection for consistency

• Central permit board or map for work visibility

• Competency-driven checkpoints and integrated modules

• Mobile features including barcode or RFID and location-based actions

Often chosen by: high-hazard, process-driven organisations that need structured control of work across large sites.

Reviews snapshot:

• Average score: 0.75 (2 total reviews)

• G2: 2 reviews

• Capterra: 0 reviews

• Featured Customers: 0 reviews

• GetApp: 0 reviews

5. Opsclock (Opslock)

Opsclock is positioned around proactive risk management, helping teams predict hazards, guide safer decisions, and reduce incidents before they happen. It is described as providing an integrated suite of tools for workplace risk management, spanning work permits through to investigations, suggesting it is designed to support multiple parts of the safety workflow rather than PTW alone.

The value proposition is less about complex permit configuration and more about enabling safety leaders and frontline teams to make better decisions in the moment, using embedded knowledge and streamlined tooling. If PTW is tightly linked to broader safety behaviours, learning loops, and investigation workflows, this kind of suite approach can be appealing.

Key strengths:

• Integrated safety workflow spanning permits and investigations

• Strong “predict and prevent” positioning

• Aimed at adoption and day-to-day decision support

• Suitable for organisations building safety maturity

Often chosen by: teams that want PTW as part of a wider safety workflow, especially where engagement and ease-of-use matter.

Reviews snapshot:

• Average score: 0 (0 total reviews)

• G2: 0 reviews

• Capterra: 0 reviews

• Featured Customers: 0 reviews

• GetApp: 0 reviews

6. GEMsoft7

GEMsoft7 positions its platform around dynamically visualising operational risk, with an emphasis on connecting stakeholders on-site and supporting safer collaboration. The PTW value here is typically linked to visibility and risk awareness, making it easier for teams to understand what work is happening, where, and under what risk conditions, rather than treating PTW as a static form.

For organisations where multiple crews and contractors operate simultaneously, and where shared situational awareness is a real challenge, a visual-first approach can help reduce conflicts and improve coordination. The messaging suggests a focus on protecting the workforce and improving efficiency by keeping risk information current and accessible as conditions change.

Key strengths:

• Emphasis on dynamic risk visibility and on-site collaboration

• Designed to keep risk context current, not just documented

• Useful where coordination across stakeholders is a major risk factor

• Supports a more operational view of safety controls

Often chosen by: sites with multiple concurrent activities where real-time risk visibility and coordination are priorities.

Reviews snapshot:

• Average score: 0 (0 total reviews)

• G2: 0 reviews

• Capterra: 0 reviews

• Featured Customers: 0 reviews

• GetApp: 0 reviews

7. QHSEalert

QHSEalert’s PTW offering is focused on digitising and speeding up the practical mechanics of permits, including customising permit formats, cloning previous permits to save time, and generating permits in local languages to improve understanding on site. It also highlights advance generation for shutdown planning, built-in identification of control measures and PPE requirements, time-based alerts, searching and filtering permit data, and a dashboard for monitoring permit status.

It also places emphasis on distribution, including sharing permit files via email, text message, or WhatsApp, which can be useful in contractor-heavy environments where quick circulation and acknowledgement is essential. Overall, it reads as a pragmatic ePTW tool designed to reduce paperwork friction, improve consistency, and keep permit status visible for supervisors and safety teams.

Key strengths:

• Permit customisation and cloning for speed

• Local language permits for clearer communication

• Alerts, dashboard visibility, and searchable permit records

• Fast sharing via common communication channels

Often chosen by: contractor-heavy teams that want fast, practical digitisation of PTW with simple sharing and monitoring.

Reviews snapshot:

• Average score: 0 (0 total reviews)

• G2: 0 reviews

• Capterra: 0 reviews

• Featured Customers: 0 reviews

• GetApp: 0 reviews

8. ITConsilium

ITConsilium’s PTW tooling is framed around structured governance, including hazard identification linked to location within the system. It also references a broader ecosystem around PTW and work control, including electronic works request concepts, which can help manage the pipeline before permits are raised, not just the authorisation step.

The underlying value is typically strong traceability, controlling the issuance of authority permits where risk has been identified and assessed, then maintaining records for safety and property protection. For estates, facilities, and complex multi-stakeholder environments, this “permit plus work request” framing can be useful because it supports intake, approval, and oversight end-to-end.

Key strengths:

• Location-based hazard identification within the PTW system

• Strong governance and traceability orientation

• PTW supported by wider work request and approval concepts

• Useful for controlled works across estates and facilities

Often chosen by: estates, facilities, and property-heavy organisations that need controlled works governance end-to-end.

Reviews snapshot:

• Average score: 0 (0 total reviews)

• G2: 0 reviews

• Capterra: 0 reviews

• Featured Customers: 0 reviews

• GetApp: 0 reviews

9. Unite X

Unite X positions PTW as a digital workflow for planning, hazard control, approvals, and live oversight, built to reduce bottlenecks while keeping a clear audit trail. The focus is on ensuring hazards are identified, controls are applied, the right people approve the job, and work is tracked through to completion. It also emphasises standardisation, so teams use consistent permit structures and decision points, even across multiple sites.

If a PTW programme struggles with inconsistent permit quality, delayed sign-offs, or limited visibility into active high-risk work, this framing is about giving managers and frontline teams a clearer, faster system to run the process.

Key strengths:

• Workflow-driven PTW with clear steps and traceability

• Focus on standardising how hazards and controls are handled

• Built to improve visibility and reduce approval delays

• Suitable for multi-site consistency

Often chosen by: organisations that want a modern PTW workflow to standardise permitting across teams and locations.

Reviews snapshot:

• Average score: 0 (0 total reviews)

• G2: 0 reviews

• Capterra: 0 reviews

• Featured Customers: 0 reviews

• GetApp: 0 reviews

This guide compares nine permit to work software providers, outlining what each platform offers and where it may fit best. It explains key PTW features to look for, from configurable workflows and mobile approvals to audit trails and site visibility, then highlights review coverage across major software review platforms. As a next step, make sure you check out the sites and features of the software providers listed above and get the process started right.